About the Project Cost Control System
Are you using multiple systems to create budgets, keep track of costs and manage cash flow? How do you stop project costs spiralling out of control?
The Project Cost Control System is a software application that combines all these features into one integrated system. It has been specifically designed for the construction industry to support project management practices and common business tools.
While ordinary accounting systems produce monthly reports for control purposes, construction managers are interested in tracking project costs on a more frequent basis. The Project Cost Control System helps project managers keep on top of project costs by allowing you to generate and view reports when you need them.
The Project Cost Control System is designed to easily integrate with other accounting software while supporting the needs of project management. Data is stored in an Access database making it easy to retrieve from other applications. All reports can be emailed, saved as RTF documents, Excel spreadsheets or CSV export files.
What is the Project Cost Control System?
The Project Cost Control System is a software application that has been developed specifically to provide instant access to information about a project's accounts status. It provides a tool to effectively define, manage, and control costs from project inception to completion. PCCS can be used to manage both simple and sophisticated projects in various industries but is tailored to the needs of the construction industry.
What does the Project Cost Control System do?
With the Project Cost Control System you can:
- create and manage budgets,
- detail variations to the budget and orders,
- enter orders and supplier information,
- record all invoices received and track payments,
- easily cross reference between budget estimates and actuals
- generate reports on budgets, budget variations, orders, order variations, invoices and payments
- manage cash flow
all in one easy-to-use integrated system.
The Project Cost Control System supports the project management function by ensuring that the project manager has instant access to all information about a project's costs, orders and supplier accounts within one environment.
It provides easy cross-referencing between budget estimates and actuals, orders, invoices and payments to allow project managers to control budgets and total costs.
How is the PCCS different from other accounting/cost management systems?
Unlike invoice-based cost accounting systems, the Project Cost Control System is more than simply a record of historical commitments. It provides real control of budgets, and allows actual costs to be tracked to the point of commitment, that is when an order is placed and compared with the budget at that time.
The Project Cost Control System allows you to track changes in project scope and design through budget and order variations entries and reports. It captures reasons for variations, information which can then be used to support billings and recovery.
Minimum Requirements
- Pentium 166MHz or faster
- Minimum 64MB RAM
- Minimum 100MB free hard disk space
- Windows 98, ME, NT, 2000 or XP
- Windows 98 and NT also require MDAC which comes with MS Office, or can be freely downloaded from Microsoft separately.